Subsplash Dashboard - Complete Guide to Church App Management

Feb 22, 2026

The Subsplash dashboard is the command center for managing your church’s digital presence across apps, websites, and communication channels. It brings together content management, people data, giving, and engagement tools into one unified platform—the changes you make appear everywhere, automatically.

For churches using Subsplash, understanding the dashboard is essential. This guide covers what it does, how to use it effectively, and whether it’s the right fit for your ministry.

What the Subsplash Dashboard Manages

The dashboard controls five major areas:

Area	What It Handles	Key Benefit
People	Member database, groups, volunteers	Know who’s engaged
Media	Sermons, videos, podcasts, live streams	One upload, everywhere
Giving	Donations, pledges, donor management	Streamlined giving
Communication	Email, text, push notifications	Reach people where they are
Events	Calendar, registration, check-in	Centralize event management

The core promise: update content once, and it syncs across your app, website, and other platforms. No more managing multiple systems.

People Management (ChMS)

The People section is Subsplash’s church management system (ChMS). It tracks:

Member Profiles

Each person in your database has a profile showing:

Contact information and photo
Family relationships and household
Group memberships
Volunteer roles and availability
Giving history
Engagement activity (email opens, check-ins, attendance)

Activity Heartbeat: This feature shows engagement signals at a glance—when someone last opened an email, checked in, gave, or volunteered. You can quickly spot people who are disengaging.

Groups and Teams

Organize people into:

Small groups – Bible studies, fellowship groups
Volunteer teams – Serving roles with scheduling
Custom groups – Any categorization you need

Groups can be public (joinable from the app) or private (invitation only).

Volunteer Scheduling

The scheduling system lets you:

Create service plans with specific roles
Set volunteer availability
Send requests via email, text, or push notification
Track confirmations and find substitutes
Manage multiple services and campuses

Volunteers can accept or decline from the mobile app, reducing back-and-forth.

Media Management

The Media tab handles all your content:

Sermons and Videos

Upload video or audio files (1-5 TB storage included)
Automatic transcoding for optimal streaming
Offline listening for audio
Background play on mobile
Google Cast and AirPlay support

Live Streaming

Broadcast simultaneously to:

Your Subsplash app
Your website
YouTube Live
Facebook Live

One stream reaches multiple platforms without complex setup.

Podcasts

Manage your podcast feed directly from the dashboard:

Upload episodes
Write show notes
Schedule releases
Track subscriber stats

Distribution to Apple Podcasts, Spotify, and other platforms is automatic.

Bible Integration

The dashboard includes a Bible tab with:

Multiple translations
Reading plans
Fill-in sermon notes (interactive during services)

Communication Tools

Subsplash centralizes communication across channels:

Email

Build emails with a drag-and-drop editor
Segment recipients by group, attendance, or custom criteria
Schedule sends in advance
Track opens and clicks

Text Messaging

Send texts to groups or individuals
Two-way texting (recipients can reply)
Scheduled messages
Merge fields for personalization

Texting is increasingly important—open rates for texts average 98%, compared to 20-30% for email.

Push Notifications

Send alerts to app users
Target specific groups
Link to content (new sermon, event, etc.)
Schedule in advance

In-App Messaging

Create channels for:

Small group discussions
Prayer requests
Ministry coordination
General announcements

This keeps conversation within your app rather than scattered across group texts and social media.

Events and Scheduling

Event Calendar

Create events with location, time, and description
Add signup forms and registration
Display on app and website
Track attendance

Child Check-In

Secure check-in stations
AirPrint name tags
Unique PIN numbers for pickup
Allergy and special needs alerts
Integration with People database

Service Planning

Build service orders
Integrate with SongSelect for worship planning
Assign volunteers to roles
Distribute plans to team members

Giving Management

The dashboard handles online giving:

Giving Options

One-time and recurring gifts
Credit/debit cards and ACH
Apple Pay and Google Pay
Text-to-give
In-app giving

Donor Management

Donor profiles with complete history
Pledge tracking
Campaign management
Automatic receipt generation
Contribution statements

Reporting

Giving trends over time
Campaign progress
New vs. returning donors
Giving by fund

App Building

The dashboard includes tools to customize your church’s app:

Tab Structure

Home – Featured content and announcements
Media – Sermons, videos, podcasts
Events – Calendar and registration
Bible – Scripture and reading plans
Give – Online giving
Custom tabs – Build your own sections

Custom Branding

Upload your logo
Set brand colors
Choose typography
Add custom graphics

Content Management

Digital bulletins
Blog posts via RSS
Forms and connect cards
PDF documents
Social media feeds

Changes sync across iOS, Android, and web app automatically.

The main navigation organizes features:

Section	Purpose
Dashboard	Overview of key metrics and recent activity
People	Database, groups, volunteers
Media	Sermons, videos, podcasts, live streams
Events	Calendar, registration, check-in
Giving	Donations, donors, pledges
Communication	Email, text, push notifications
Apps	App configuration and branding

Each section has sub-menus for specific tasks. The interface is generally intuitive, though the breadth of features means a learning curve for new administrators.

Reporting and Analytics

Subsplash provides:

Engagement metrics – App opens, content views, giving activity
Attendance trends – Check-in data over time
Giving analytics – Donor retention, gift frequency, average gift
Communication stats – Email opens, click-through rates
People insights – Engagement signals by individual

The Activity Heartbeat visualization shows who’s engaged and who’s drifting, enabling proactive outreach.

Integrations

Subsplash connects with:

SongSelect – Worship planning integration
Planning Center – Service planning sync
QuickBooks – Accounting integration
Church Community Builder – Database sync
Background check services – Volunteer screening
Social platforms – Facebook, YouTube for live streaming

The API also allows custom integrations for churches with development resources.

Support and Training

Subsplash provides:

Client Success Manager – Dedicated contact for strategy and support
Live coaching – Training sessions for staff
Technical support – Phone and email during business hours
Documentation – Extensive help articles and tutorials
Webinars – Regular training on features and best practices

Support quality is frequently mentioned as a strength in user reviews.

Pricing

Subsplash uses custom pricing based on church size and features needed. They don’t publish rates, but typical costs fall into these ranges:

Church Size	Estimated Monthly Cost
Small (<200)	$200-400/month
Medium (200-1000)	$400-800/month
Large (1000+)	$800-1500+/month

These estimates include app, website, giving, and core features. Your actual cost will depend on specific needs and any multi-site considerations.

Transaction fees: Giving processing fees apply (typically 2.9% + 30¢ for cards, lower for ACH).

Subsplash vs. Alternatives

Feature	Subsplash	Planning Center	Tithe.ly	Church Community Builder
Unified platform	Yes	Modular	Yes	Yes
Custom church app	Yes	No	Yes	No
Website included	Yes	No	Yes	No
Live streaming	Yes	No	No	No
Learning curve	Moderate	Moderate	Low	Steep
Pricing	Custom	Modular	$0-119/month	Custom
Best for	All-in-one need	Worship-focused	Giving-focused	Large churches

Subsplash advantages:

True all-in-one platform
Excellent church app
Live streaming included
Strong support

Subsplash limitations:

Higher cost than modular alternatives
Learning curve due to feature breadth
No transparent pricing
May be overkill for smaller churches

Implementation Timeline

Setting up Subsplash typically takes 4-8 weeks:

Week 1-2: Setup

Brand configuration (logo, colors)
App tab structure
Website template selection

Week 3-4: Content Migration

Sermon archive upload
Event calendar setup
People database import

Week 5-6: Integration

Giving configuration
Communication setup
Third-party integrations

Week 7-8: Launch

Staff training
Congregation rollout
Ongoing optimization

Subsplash provides implementation support throughout.

Best Practices

1. Designate a Platform Owner

One person should own the dashboard—understanding all features, training others, and maintaining consistency. This prevents conflicting updates and ensures the platform is used to its potential.

2. Use Templates for Communication

Create email and text templates for recurring communications (weekly updates, event reminders, volunteer requests). This saves time and ensures consistency.

3. Leverage Automation

Set up automated workflows:

New attender follow-up sequences
Birthday and anniversary messages
Re-engagement campaigns for drifting attenders
Giving thank-you messages

4. Train Volunteers

Volunteers can use the app for scheduling, communication, and content. Invest in training to reduce staff workload.

5. Review Analytics Weekly

The dashboard provides valuable data. Set a weekly 15-minute review to check:

App engagement trends
Email open rates
Giving patterns
People who haven’t engaged recently

FAQ

What’s the difference between Subsplash and a traditional ChMS?

Traditional church management systems (like Realm or Breeze) focus on member database, giving, and group management. Subsplash adds a custom church app, website, media hosting, and live streaming in one platform. It’s broader but potentially more expensive than using separate specialized tools.

Can I use Subsplash just for giving or just for media?

Subsplash is designed as an all-in-one platform. While you can use only certain features, pricing reflects the full suite. If you only need giving or only need media, specialized tools may be more cost-effective.

How long does it take to build a church app with Subsplash?

Initial app setup can be completed in a few days. Full implementation with content migration, branding, and training typically takes 4-8 weeks. Subsplash handles app store submission (Apple App Store and Google Play).

Does Subsplash work for multi-campus churches?

Yes. Subsplash supports multi-campus churches with location-based filtering for events, groups, and content. Each campus can have targeted communication while maintaining a unified app experience.

Can volunteers manage their own schedules?

Yes. Volunteers can use the mobile app to:

View their upcoming serving dates
Set availability preferences
Accept or decline requests
Request substitutes
Receive reminders

This self-service capability reduces staff coordination time.

What happens to our app if we leave Subsplash?

If you cancel, your app will be removed from the App Store and Google Play. You’ll need to export your data before cancellation. Subsplash provides data export options for people, giving, and content.

Is there a free trial?

Subsplash offers demos and limited trial periods. Contact their sales team to arrange a walkthrough and trial access.

Getting Started

If Subsplash seems right for your church:

Request a demo – See the dashboard with your specific use cases
Assess your needs – List must-have features versus nice-to-have
Get pricing – Request a quote based on your church size and needs
Plan implementation – Budget 4-8 weeks and designate a platform owner
Train your team – Invest in training for staff and key volunteers

Scriptured: Fill the Content Gap

Subsplash gives you a beautiful app and website. But you still need to create the content that goes in them. That’s where most church staff spend their time—and where Scriptured helps.

ChurchFlow: Sermon to Multi-Channel Content

The ChurchFlow tool turns one sermon into a week’s worth of content for your Subsplash app:

What you get:

Newsletter article for your Subsplash blog
Social media posts for Facebook, Instagram, Twitter
Announcement slide content for your app
Small group discussion questions

How it works:

Paste your sermon notes or enter a Scripture reference
Select your denomination (Baptist, Methodist, Presbyterian, Pentecostal, Non-denominational, or Catholic)
Get content calibrated to your church’s voice

Upload the results directly to your Subsplash dashboard.

Sermon Planner for Better Messages

Before you preach, prepare. The Sermon Planner helps you:

Build verse-by-verse outlines
Find illustrations and applications
Structure your message for clarity
Export to PDF or Word

Study Workflows for Deeper Messages

Guided study workflows help you dig into the text:

Inductive Bible study method
Word studies with Strong’s concordance
Character profiles for narrative passages
Topical exploration for series planning

Free to Start

Free tier: 5 content generations per day
Pro: Unlimited use plus sermon planner and study workflows ($9/month)
Church plans: 10 seats for $39/month at scriptured.app/churches

Try ChurchFlow free at scriptured.app/tools/church-flow and see how much time you save filling your Subsplash app with content.

Sources:

SCRIPTURED is a trademark of Hywel LLC.